What Are Workflow Management Rules?

Workflow management rules are the set of processes and policies that regulate the manner in which workflows are executed. They determine which steps should be completed and when. This allows the process to follow the most efficient route. When a company employs a planned workflow to automate its most repetitive, routine tasks, it frees up employees’ time to focus on more strategic projects.

Workflows can be designed in a variety of formats to fit any project. A sequential workflow, for example one, is one in which the next task can’t begin until the previous one has been completed. This is typical in expense management workflows where employee reimbursement requires receipt submission and payment authorization.

A state-machine workflow is a sequence of tasks on a product in a specific order, with every action taking the work product into different permitted states like “being written” or “completed”. State-machine workflows can also have additional rules in place – like if-this-then-that conditional logic, which determines the flow of the process.

Parallel workflows permit multiple steps to be taken simultaneously to achieve a goal, like processing and mailing an item to a client when the company has confirmed that it is available. All of these steps https://managingworkflow.org/2020/03/25/workflow-management-efficiency-and-software/ can be automated with a workflow software.

It’s simple to use the appropriate workflow management software to develop and manage a structured process to improve effectiveness, accountability and productivity. By streamlining communication and making sure that team members have clear maps of their roles and responsibilities, managers can eliminate confusion that leads to missed deadlines and loss of momentum in crucial projects.